Built for the Complexity of UK Compliance
Every feature in Timeless Core exists because training providers told us it was missing from their current tools. This is purpose-built compliance infrastructure.
Core Features
Presence Policy Engine
The Policy Engine is the rules layer of Timeless Core. It allows compliance teams to encode funder-specific attendance requirements — minimum attendance percentages, session duration thresholds, consecutive absence limits, evidence hierarchy rules — and apply them automatically to every learner on every programme.
Capabilities
- ✓Define policies per funder and per programme
- ✓Session-level and programme-level threshold support
- ✓Exceptional circumstances and discretion rule configuration
- ✓Multi-funder policy isolation — no cross-contamination
- ✓Full policy version history with timestamps
- ✓Policy change impact analysis before deployment
Evidence Normalisation
Evidence Normalisation is the data layer of Timeless Core. It accepts attendance data from every source your programme uses, normalises disparate formats into a single structured evidence model, detects conflicts and gaps, and presents a clean, chronological timeline of attendance events for every learner.
Capabilities
- ✓QR scan log ingestion (CSV, API, direct integration)
- ✓LMS completion and login event normalisation
- ✓Paper register digitisation support
- ✓Email and calendar confirmation parsing
- ✓Timestamp normalisation across timezones
- ✓Duplicate event detection and merging
- ✓Conflict and anomaly flagging with review workflow
Proof Pack Generator
The Proof Pack Generator produces the definitive compliance output for each learner: a structured, tamper-evident bundle that contains everything an auditor needs to verify attendance and completion. Generated on demand, maintained continuously, exportable in audit-ready format.
Capabilities
- ✓Per-learner Proof Pack with full evidence trail
- ✓Policy applied (version-locked at decision time)
- ✓Normalised evidence timeline
- ✓Attendance decision with reproducible rationale
- ✓Chain-of-custody record for all evidence
- ✓PII audit map for data subject requests
- ✓Tamper-evident output format
Dispute Management
The Dispute Management module transforms attendance disputes from unstructured email conversations into a structured, auditable workflow. Every dispute is logged, every piece of evidence reviewed is recorded, and every outcome decision is documented — automatically appended to the learner's Proof Pack.
Capabilities
- ✓Learner dispute portal with guided submission
- ✓Four-stage workflow: receive, review, decide, notify
- ✓Evidence review interface with annotation
- ✓Outcome decision logging with rationale capture
- ✓Automated learner notification on resolution
- ✓Dispute history appended to Proof Pack
Security & Compliance
Timeless Core handles sensitive personal data. Security and data compliance are foundational, not afterthoughts.
Encryption at Rest & Transit
All learner data encrypted using AES-256 at rest and TLS 1.3 in transit.
UK Data Residency
All data stored and processed within UK borders. No third-country transfers.
UK GDPR Compliant
Built-in PII audit map, data subject access request support, and retention controls.
Role-Based Access
Granular permissions by role. Auditors, compliance officers, and tutors each see only what they need.
Immutable Audit Log
Every action in Timeless Core is logged immutably. Who accessed what, when, and what changed.
SOC 2 Roadmap
SOC 2 Type II certification planned as part of Phase 2 commercial rollout.
Built to Scale
Timeless Core is architected for organisations at every stage — from a 50-learner pilot to a 10,000-learner national programme.
Tested architecture supports large-scale provider operations with no performance degradation.
Manage DWP, ESFA, and local authority compliance requirements from a single platform.
Connect Timeless Core to your existing systems via REST API. No rip-and-replace required.
Ready to Explore the Product?
Request a walkthrough with the Timeless Core team or join the waitlist for early access.