Three Steps to Audit-Ready Compliance
Timeless Core turns fragmented attendance data into structured, defensible compliance evidence through a simple, deterministic three-step process.
Collect Evidence
Timeless Core connects to every data source your programme uses and pulls attendance evidence automatically — no manual exports, no copy-paste.
Each evidence event is timestamped, attributed to a specific learner and session, and stored in Timeless Core's normalised evidence layer. Duplicate events are merged. Conflicting signals are flagged for review. The result is a single, structured attendance timeline for every learner, every session, every day.
Evidence Sources
- QR Code Scanners
- LMS Completion Logs
- Tutor Registers (digital & paper)
- Email Confirmations
- Biometric Systems
- Video Conferencing Logs
Apply Your Rules
Your funder-specific attendance policies are encoded in Timeless Core's Presence Policy Engine once, then applied automatically and deterministically to every learner.
The Policy Engine applies rules like a mathematical function: given the same inputs, it always produces the same output. This means every attendance decision is reproducible, consistent, and defensible. No two staff members will ever reach different conclusions about the same learner's attendance record.
Rule Types
- Minimum attendance thresholds (%)
- Session duration requirements
- Consecutive absence limits
- Evidence source hierarchy rules
- Exceptional circumstances handling
- Multi-funder policy separation
Generate Proof
A Proof Pack is automatically generated for each learner — a complete, tamper-evident compliance bundle ready for any auditor, on demand.
The Proof Pack is not produced at audit time — it is maintained continuously. When an auditor requests evidence for a specific learner or programme, the Proof Pack is generated immediately. There is no preparation, no scrambling, no risk that evidence cannot be found.
What's Inside
- Presence policy applied
- Normalised evidence timeline
- Attendance decision with rationale
- Dispute log (if applicable)
- Chain-of-custody record
- PII audit map
Dispute Handling Workflow
When a learner disputes an attendance decision, Timeless Core turns that dispute into a structured, auditable workflow — not an email chain.
Dispute Received
Learner submits a dispute through the portal. Timeless Core logs the dispute, the learner's stated reason, and the session in question — timestamped.
Evidence Review
The compliance team reviews the available evidence for the disputed session. Any additional evidence submitted by the learner is logged and stored.
Outcome Decision
The compliance officer reaches a decision — uphold or reject the dispute. The rationale is recorded. The attendance record is updated if required.
Notification & Close
The learner is notified of the outcome. The full dispute workflow — including all evidence reviewed — is appended to the learner's Proof Pack.
Works With Your Existing Systems
Timeless Core is designed to sit alongside your existing infrastructure. No replacement required. No disruption to current processes.
Ready to See It Live?
Join the waitlist to be considered for an early pilot place or request a walkthrough with the Timeless Core team.